Large enterprises that use SharePoint on enterprise level may experience page load delays and performance lags as more and more users start using it on regular basis. Downtime costs businesses money and delays may adversely affect the project deadlines. As a Microsoft Technology Partner, we often get inquiries on how to resolve SharePoint performance lag with the enterprise.
The first step to resolving SharePoint lag is to understand the enterprise environment. Businesses need to understand whether their SharePoint Service is hosted on single or multiple servers and how exactly the SharePoint service distributed. These points may get your IT team to start looking at the lag issues in a different light and come up with the resolution.
Over the decade long experience as SharePoint consultants, we often find that organisations host their SharePoint on a single server and point to it via a single link. This configurations works for businesses with around 100 SharePoint users. However as the user base increases, if the company does not effectively distribute the content; lags are bound to happen.
Rule #1: Set separate servers for separate departments
As the user base increases, depending on the number of users in each department, move the SharePoint content to a different servers. Sales teams can have access to one server while operations can access the other. This solution works only if the company can afford to have multiple servers.
Rule #2: Do not host all the company-related data only within SharePoint
Maybe when you started off with around 50 users you hosted all your data from within SharePoint. If you do not have access to an additional server and your user base has increased considerably; then you may rethink using SharePoint for hosting content. You can save your files and images in a shared network folder and have the link in SharePoint. This avoids data-duplication and saves businesses millions of dollars annually. Hosting the content externally and having a link-back within SharePoint can reduce the strain on your local SharePoint instance.
Rule #3: Regular content audit a must
One cannot stop overlook the importance of a regular content audit. Assign someone to check your SharePoint data on regular basis; and clear out the content that is no longer in use. You can also choose to move it to an external location outside of SharePoint; and/or delete it altogether depending on your requirements. If a particular content is to be used for a short term project; then set expiry dates for related content.
There are lot of reasons for technical reasons that can cause SharePoint lag issues, however if you effectively leverage the existing space in the SharePoint server, limit your hosting and execute a regular content audit to get your SharePoint system up and running in no time. If you need a SharePoint consultant to look into your environment and advise you accordingly, we are just a phone call away. Call us on 1300 797 888 or write to [email protected].